Privacy Policy
This Privacy Policy describes how Vigilens (operated by Vigilens; "we", "us", "our") collects, uses, and protects your personal data when you visit vigilens.ai or submit information through our forms. We are committed to complying with the EU General Data Protection Regulation (GDPR) and applicable privacy laws.
1. Data Controller
The data controller for personal data collected on this website is:
Vigilens
Email: wecare@vigilens.ai
2. Data We Collect
| Category | Examples | Source |
|---|---|---|
| Contact details | Work email, name, company name, job title | Forms you submit |
| Usage & analytics data | Pages visited, time on site, browser/device type, approximate location (country/city) | Google Analytics 4 (only with your consent) |
| Technical data | IP address (anonymised), referrer URL, session token | Automatically on page load |
| Cookie preferences | Your consent choices stored in browser localStorage | Cookie consent banner |
We do not collect sensitive personal data (health, financial, government ID) and we do not knowingly collect data from individuals under 16.
3. Legal Basis (GDPR Art. 6)
- Consent (Art. 6(1)(a)) — for optional analytics cookies and marketing communications. You may withdraw consent at any time via the Cookie Settings button.
- Legitimate interests (Art. 6(1)(f)) — for essential site security, spam prevention (reCAPTCHA), and operating the website.
- Pre-contractual steps (Art. 6(1)(b)) — for responding to your early access or product enquiry.
4. How We Use Your Data
- To respond to early access requests and product enquiries.
- To send product updates, launch announcements, and relevant content (where you have requested this).
- To understand how visitors use the site and improve performance (analytics, only with consent).
- To protect forms from spam and abuse (reCAPTCHA).
- To operate and maintain the website.
5. Cookies & Tracking
| Cookie / Storage | Purpose | Consent required? |
|---|---|---|
| vigilens_cookie_consent_v1 (localStorage) | Stores your cookie consent preferences | No — strictly necessary |
| _ga, _ga_* (Google Analytics) | Tracks page views and user behaviour for site analytics | Yes — analytics consent |
| Google reCAPTCHA | Anti-spam verification on form submissions | No — strictly necessary for security |
You can manage your preferences at any time using the Cookie Settings button on the site, or by clearing your browser's localStorage/cookies.
6. Third-Party Data Processors
| Processor | Purpose | Location | Safeguard |
|---|---|---|---|
| Formspree | Processes contact and waitlist form submissions on our behalf | United States | Standard Contractual Clauses (SCCs) |
| Google Analytics 4 | Website analytics (only activated with your analytics consent) | United States | Standard Contractual Clauses (SCCs); IP anonymisation enabled |
| Google reCAPTCHA v3 | Spam and bot prevention on forms | United States | Standard Contractual Clauses (SCCs) |
| Vercel | Website hosting and delivery | United States / Global CDN | Standard Contractual Clauses (SCCs) |
7. International Transfers
Some of our third-party processors are based in the United States. Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place — primarily Standard Contractual Clauses (SCCs) as approved by the European Commission.
8. Data Retention
- Contact form submissions — retained in Formspree for up to 12 months, or until you request deletion.
- Analytics data — retained in Google Analytics for 14 months (the minimum configurable period).
- Cookie consent records — stored locally in your browser until you clear them.
9. Your Rights Under GDPR
If you are located in the EEA or UK, you have the following rights:
- Access — request a copy of the personal data we hold about you.
- Rectification — ask us to correct inaccurate or incomplete data.
- Erasure ("right to be forgotten") — request deletion of your personal data.
- Restriction — ask us to stop processing your data in certain circumstances.
- Portability — receive your data in a structured, machine-readable format.
- Object — object to processing based on legitimate interests or for direct marketing.
- Withdraw consent — withdraw analytics or marketing consent at any time without affecting prior lawful processing.
To exercise any right, email wecare@vigilens.ai. We will respond within 30 days. You also have the right to lodge a complaint with your national data protection authority.
10. Security
We implement industry-standard measures to protect your personal data, including HTTPS encryption, reCAPTCHA anti-abuse controls, and access restrictions. No method of transmission over the internet is 100% secure; we cannot guarantee absolute security.
11. Changes to This Policy
We may update this policy from time to time. The "Last updated" date at the top of this page reflects the most recent revision. Continued use of the site after changes constitutes acceptance of the updated policy.
12. Contact
For privacy requests or questions, please contact: wecare@vigilens.ai